TheNitai

Given gMail has one of the best web application interfaces (for its usage) and can sit happy in your browser tab, it is after all still a web application and can not interact with your local address book, offers no drag and drop possibility and desktop notifications.

Furthermore, Gmail offers some really useful features like threaded conversation view, saving of chats, starred items and archives. Features that anyone who has used Gmail for more then one day has come to love and cherish. Since, those functions are just so useful many are just using Gmail in the browser, after all it is free and it works.

Still, I set out for a quest to find a desktop client and an iPhone app for gMail for the obvious reasons mentioned above and… …to say upfront, I found (for me) the perfect Gmail experience on the Mac and on the iPhone. So, read on…

Synching
We as Mac users like our iCal and our Address Book. They might not be the perfect solutions, but to be honest, they are the best we have and they come with MacOS X and are tightly integrated with the system. Thought, Apple made some improvements to iCal (adding WebDAV) and subscribing to other calendars it does not come close to experiences that some have with Outlook and Exchange server. Let’s not even talk about the Address Book which is somehow closed in itself (yes, I know you can lookup LDAP, but does a private person have LDAP installed?). What we (I) really want is to have a easy synchronization of my Calendar (iCal) and my addresses (Address Book) with Gmail. It is not too much to ask, right?

The desire to do so, is fortunately not only mine, but also that of the developers of SpanningSync. In short, SpanningSync allows you to sync your address book and calendar(s) (yes, more then one) with your GMail contact/calendars. Best of it all, you don’t have to do anything at all to make it work, simply install it, set it up once and forget it. From then on SpanningSync, syncs everything in the background for you.

For me, not one thought crossed my mind not to get it. They offer an annual license or a onetime license.

iPhone & gMail

Besides browsing to the mobile gMail site within Safari and then save it as a book mark site (which then appears as a custom app on the iPhone) there are two gMail applications, one is called iGmail and the other Mailroom.

Honestly, I have been using iGmail for some time and even slashed out $5 for having it work with my Google App account. But recently I experienced random lockouts, as such that I could not login anymore (even after restarting the phone) and once I was able to re-login I experienced random crashes. Another thing is that on slow connections (like on EDGE) the application did not work at all. Obviously, I was looking for an alternative.

Today, Mailroom had gotten the top spot on my iPhone. Mailroom is by far the best gMail application and works every time I have to use it, be it on a slow network or not. Mailroom does even more then the “normal” gMail mobile site. Some of the things are;

• Multiple Accounts
• Threaded Messages
• Using Local Address Book
• Offline Support

Personally, I don’t regret for once second that I bought Mailroom. It works every time and does what it promises.

Desktop & gMail

Of course, you can have your Apple Mail set up with gMail over IMAP (recommended) or POP3, but for me Apple Mail does not work so well. I like the gMail interface, but still want the desktop feeling and the convenience of attaching any document by drag/drop. The only application that offers me all that is Mailplane. I can’t say anything else, then that Mailplane does all the things you are accustomed to from a desktop application and some more. That and the user interface from gMail makes it a clear “must have” for any serious gMail user.

Some of the benefits of using Mailplane are;

• Having notification (Growl)
• Drag & Drop attachments
• Having different account and switch to them on the fly
• Individual formated signatures for each account
• Access to Address Book
• Create screen shots within Mailplane
• etc.

The Conclusion

Having a perfect workflow in sync with gMail, MacOS X and iPhone is something that can easily be achieved with the outlined tools above. For me, my current set up works flawlessly for many months now and supports me 100% in my work. In short, I use SpanningSync for having my calendar and address book in sync with gMail, iCal and Address Book. On my iPhone I got Mailroom and on MacOS X I use Mailplane.

I like to keep myself informed on different topics, as such RSS feeds are a great way to keep informed. They allow you to follow a site, without having to visit a specific website and scan for the latest articles. Moreover, it can keep you updated of software updates or news that would not enter your radar.

Over time, I have accumulated around 600 RSS feeds and the challenge to manage them all was a challenge in itself. Thought, today I have a very satisfying setup which I like to share.

The old workhorse

In the past I would go nowhere without NetNewswire. I’ve been a huge follower of NetNewswire for a long time. I can’t remember the companies name of the past, but it was one guy doing the whole work and the application was great. Then he sold it do Newsgator and they had this very great setup with their online RSS client which would sync the read statuses with the desktop client. Furthermore, they also had a iPhone client. All in all a winning team.

After some time, they gave up this setup and recommended all their customers to use Google Reader and use NetNewswire, both on the desktop and on the iPhone, to sync with Google Reader. Thought, I did not like Google Reader at first I have to say that i use Google Reader as my main “RSS server” nowadays.

Unfortunately, or let’s say fortunately, the move from the Newsgator platform to Google Reader has also brought new opportunities and ways in my RSS reading workflow, I would have never experienced with NetNewswire alone.

This brings me to my current setup.

The new workhorse

Today, I have replaced NetNewswire on my iPhone with Newsrack (it used to be called Newsstand). Newsrack is a full featured RSS reader, displays your news in a news stand like display (I don’t use it and simply like the “standard” view) and it is blazing fast in loading the feeds.

The big plus, apart from syncing with Google Reader is the ability to share the feeds by eMail, with my Google Reader followers, post it to Twitter, Delicious or Instapaper.

Sure, Newsrack itself is not a free app, unlike NetNewswire, but for my taste NetNewswire just did not scope it anymore for me. It did not sync properly anymore, the displaying of ads bothered me after some time, but apart from that, it was just painfully slow in syncing with Google Reader.

All in all, I’ve been buying Newsrack after around 2 hours playing with it and never regret it in any way.

I’ve looked into other RSS readers that have the option to sync with Google Reader, but could not find one that would work well for me. Especially the sharing feature and the way it works, just does it for me.

On to the Mac Desktop.

One might wonder why I would want to use a desktop RSS reader if Google has made Google Reader so easy to use in the browser and especially with Google Chrome the reader is just plain fast. Still, for me, desktop apps have benefits over their web counterparts. Some of the benefits are the possibility to read the feeds offline, be able to easily drag and drop them to an email client and post to a blog with MarsEdit.

So far, I have used NetNewswire also for Google Reader replacement, but here also, I experienced slow syncing and the ads really were annoying. Thus I set out on my quest for a replacement. Foremost, I did *not* want an AIR application (don’t get me started on AIR’s RAM usage). Luckily, it did not last long until I found the perfect Mac desktop Google Reader. Enter Gruml…

Gruml is a pretty young project (Version 0.9.17) and (surprise?) comes from a person in Germany. But what really got me hooked on Gruml is the usability that just makes it so much fun to use. Also, for just about every action you have shortcuts. Want to post a article to Twitter? Hit shift+T, Want to spread the news with ping.fm? Hit shift+G. Best of it, it opens a new tab with the build in browser.

But one of the really neat feature is the icon in the menu bar of MacOS X itself. First it lets you now how many unread items you got and when you click on the icon it gives you a preview of the feeds in its own window. Me thinks, that is really slick!

Moreover, I have found that Gruml is really in sync with Google Reader all the time. In my testing I saw that it syncs almost instantly with Google Reader and as such you have Google Reader, Newsrack on the iPhone and Gruml in sync almost by the beat.

Of course, one of the best selling points for Gruml is the price -  free by the means of Gratis, pay nothing, enjoy and follow the feeds